Workplace Adjustment Policy

Purpose

The New Day Company, LLC is unwavering in its mission to create a work environment characterized by its warmth and adaptability, with a keen focus on accommodating the unique needs of our team members, especially those contending with disabilities, recuperating from injuries, or navigating pivotal life changes. Our Workplace Adjustment Policy is diligently structured to align with the requirements of our insurance coverage and to ensure all employees are afforded the necessary accommodations to fulfill their roles effectively and with safety.

Scope

This policy encompasses all employees of The New Day Company, LLC who may necessitate modifications to their work setting or responsibilities due to a disability, injury, or other substantial life changes that affect their capacity to work.

Policy Statement

The New Day Company, LLC is resolved to undertake reasonable measures to provide accommodations in the workplace, bounded only by the threshold of undue hardship, which is measured by significant difficulty or expense relative to the size, resources, and structure of our organization.

Request for Workplace Adjustment

• Initiation: Requests for adjustments should be made to one’s supervisor or the Human Resources (HR) department by the employee in need.
• Documentation: Employees may be asked to supply reasonable documentation from a qualified professional that outlines the nature of the adjustments needed. Such requests will be mindful not to impose undue burdens on the employee.

Assessment Process

• Review: The HR department, in consultation with the employee and their supervisor, will review the accommodation request.
• Evaluation: An assessment will be conducted to determine the practicality and efficacy of the proposed adjustments.
• Implementation: Approved adjustments will be enacted expediently, with HR and the supervisor providing continuous support.

Types of Adjustments

• Physical Adjustments: This includes alterations to the physical workspace, such as accessibility enhancements or ergonomic tools.
• Flexible Work Arrangements: This may involve changes to work hours, telecommuting options, or job-sharing agreements.
• Duties Modification: This covers temporary or permanent modifications to job roles or responsibilities.

Responsibilities

• Employees: Responsible for initiating the request and supplying the necessary documentation.
• Supervisors: Tasked with collaborating with HR to assess and implement workplace adjustments.
• Human Resources: Charged with overseeing the request process, safeguarding confidentiality, and providing policy guidance.

Confidentiality

Information pertaining to requests for workplace adjustments will be treated with the utmost confidentiality and disclosed solely to parties directly engaged in the evaluation and execution phases.

Review and Follow-Up

• Regular Review: Adjustments will be subject to periodic evaluations to ensure their continued appropriateness and effectiveness.
• Feedback: Employees are encouraged to offer feedback on the adjustments and request additional modifications as needed.

Non-Discrimination

The New Day Company, LLC is a staunch advocate for equal opportunity employment. This policy will not serve as grounds for any discrimination or retaliation against employees who seek or receive workplace adjustments.

Policy Maintenance

This policy will be reviewed and updated on a regular basis to mirror the evolving laws and best practices related to workplace accommodations.

Communication and Training

The policy will be communicated to all employees and managers will be trained on its implementation. A clear procedure for dispute resolution regarding workplace adjustments will also be established and communicated.

Commitment to Inclusion

The New Day Company, LLC is dedicated to fostering an inclusive workplace where every employee can thrive. This policy is a testament to our commitment to diversity, inclusion, and the overall well-being of our workforce.