? Introducing New Weekly Trip Reports Process – New Day Company, LLC ?

Hello Team,

We’re excited to announce a new system for our Weekly Trip Reports, designed to streamline our operations and ensure timely processing of your work. This new process is crucial for maintaining our commitment to efficiency, transparency, and excellence.

Please note that the reporting period will cover Sunday through Saturday, with payments being processed the following Friday. We understand that oftentimes loads may not be delivered until Monday. Therefore, for operational flexibility, we will include everything completed by Monday at midnight in the upcoming Friday’s payment cycle.

This adjustment ensures that our drivers are compensated in a timely manner for their hard work, even when deliveries extend into the early part of the week.

Thank you for your continued dedication and effort in keeping our operations running smoothly and efficiently.

Key Components of the New Weekly Trip Reports:

  1. Comprehensive Reporting: Each week, every driver is required to fill out a detailed Trip Report. This report should accurately reflect the week’s activities, including routes taken, cargo transported, and any notable occurrences or deviations.
  2. Bill of Ladings (BOL): The BOL, a critical document that accompanies each load, must be thoroughly completed. It serves as a legal document between us and our clients, detailing the type, quantity, and destination of the goods transported.
  3. Fuel Receipts: To accurately track and manage fuel expenses, all fuel receipts from the week must be collected and attached. This is vital for budgeting and accounting purposes.
  4. Stapling Documents: All Bill of Ladings and fuel receipts must be stapled to the Weekly Trip Report. This ensures that all pertinent information for each trip is collated and can be reviewed together.
  5. Submission Deadline: The completed Weekly Trip Reports, along with all attached documents, must be turned in by Monday at midnight. This adjustment ensures that we account for any loads delivered on Monday. Timely submission is essential for the processing of reports and, consequently, for ensuring that you are paid without delays. Our payment cycle includes all work completed from Sunday through Saturday, with payments processed the following Friday.

Why This Matters:

Need Assistance?

If you have any questions or need assistance with filling out the reports, don’t hesitate to reach out. We’re here to support you every step of the way.

We appreciate your cooperation and dedication to making this new process a success. Together, we continue to drive New Day Company towards greater heights of achievement and service excellence.

Objective of the Policy

At New Day Company, LLC, we’re committed to enhancing our operational efficiency, transparency, and excellence. To further this commitment, we’re excited to introduce our new system for Weekly Trip Reports. This policy outlines the procedures and requirements for the submission of these reports by our driving team.

Policy Details

  1. Comprehensive Reporting Requirement
    • Description: Each week, drivers are required to fill out a detailed Trip Report.
    • Purpose: To accurately document weekly activities including routes, cargo details, and any notable incidents.
  2. Bill of Ladings (BOL) Compliance
    • Description: Complete and attach the BOL for each load.
    • Purpose: Serves as a vital legal document between us and our clients, ensuring accountability and clarity in our services.
  3. Fuel Receipts Collection
    • Description: All fuel receipts for the week must be collected and attached to the report.
    • Purpose: Critical for tracking fuel expenses, budgeting, and accounting.
  4. Document Organization
    • Description: Staple all BOLs and fuel receipts to the corresponding Weekly Trip Report.
    • Purpose: Ensures organized and consolidated documentation for each trip.
  5. Submission Deadline
    • Description: Reports, along with all attachments, must be submitted by Monday at midnight each week. This accommodates any loads delivered on Monday.
    • Purpose: This ensures timely processing of reports and subsequent payments. By extending the deadline to Monday at midnight, we make sure all work completed from Sunday through Saturday is accounted for, enabling payments to be processed accurately the following Friday.

Importance of Compliance

Support and Assistance

We understand that adapting to new processes can be challenging. If you have any questions or need assistance with filling out the reports, please reach out to our support team. We are here to guide and assist you every step of the way.

Acknowledgment and Appreciation

Your cooperation in implementing this new process is highly appreciated. Together, we strive to maintain the high standards of New Day Company and propel our company towards greater achievements and service excellence.

Thank you for your hard work and unwavering commitment.

Download Full Policy

For a comprehensive understanding of our new Weekly Trip Reports process and to view all related guidelines, you have the option to download the full policy document in the format that best suits your needs:

Choose the format that is most convenient for you, whether it’s a PDF for detailed viewing and printing or a JPG image for a quick reference.